How to Save Money When Buying hospital room door

For many Americans, a hospital visit is a scary proposition. Paying for it could be even scarier.

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Hospitals billed an average of $62,244 for an inpatient stay in , according to the latest data from the Healthcare Cost and Utilization Project. While insurance coverage can reduce that staggering sum by a large margin, you’ll undoubtedly be responsible for some of the costs of your stay. Those costs will vary widely depending on the type of treatment you need and the facility itself.

Whether you’re breezing through a hospital’s outpatient department for a routine test or preparing for a longer and more complicated stay, a bigger bill doesn’t necessarily translate to better care. Yet with the right strategy, it’s possible to minimize your financial burden, avoid unnecessary costs and give yourself some peace of mind.

The first step? Do some smart planning.

“It's really important to spend an hour or two thinking about the financial aspects [of a hospital visit] in advance,” says Patricia Kelmar, the health care campaigns director at the U.S. Public Interest Research Group. That begins with delving into the details of your insurance coverage, if any, as we cover in more depth below.

There are also steps you can take over the course of a hospital stay and afterwards to minimize the impact to your pocketbook and make sure you’re getting the highest-value, best-quality care for your money — even if you find yourself in the emergency room dealing with an unexpected crisis.

Read below for everything you need to know and check out Money's Best Hospitals picks, too.

Before your stay

Understand your insurance

One of the biggest factors that will impact the cost of your hospital stay is your insurance plan, assuming you have one. It’s vital to do some research in advance of your stay to determine exactly what your plan will cover and how much of the total cost of care you’ll be expected to pay out of pocket. Have you met your deductible for the year? Will you be responsible for a co-pay? Because coverage can be complicated, consider seeking out a knowledgeable family member, friend or health care expert who can walk you through your policy.

A critical consideration: Is the hospital and doctor you’ll be seeing in your insurance network? Opting for in-network providers (meaning ones that your insurance company has already negotiated a price agreement with the doctor’s office or hospital) is one of the best ways to maximize the insurance coverage you likely already pay for. “You’ll pay a lot more,” Kelmar says, “if you choose an out of network hospital.”

Uninsured? Look into your options

Caitlin Donovan, a health care policy expert and spokesperson for the National Patient Advocate Foundation, says the first thing she recommends for uninsured patients preparing for a hospital stay is to enroll in some type of health plan. Are you eligible for Medicaid or Medicare? Does your employer offer benefits?

If that isn’t feasible, you have other options too. Many hospitals — particularly nonprofit ones — have financial assistance programs for low-income and uninsured patients, and you can also inquire about discounted rates in advance.

Here's an example of the difference such discounting can make: After a bike accident, a Money staffer was admitted to a New York City hospital that mistakenly believed he lacked insurance. He subsequently received a $22,000 bill that was discounted to about $1,700 under the hospital's subsidy program for uninsured patients. (Once his insurance was correctly factored in, his required out-of-pocket contribution dropped to around $1,300 — which only underlines the potential benefit of being insured.)

Look into authorizations and referrals

Sometimes, insurance companies will require you to get permission in advance before they will agree to cover certain procedures or hospital stays. They could also require a referral from your regular doctor before they agree to cover the cost of a visit with a specialist.

If you aren’t aware of these requirements or fail to fulfill them, your coverage may be denied and you could be “on the hook for a lot of money,” Donovan says. A hip replacement surgery can cost upwards of $40,000, but a patient with insurance coverage could end up paying less than 10% of that cost out of pocket, depending on their plan.

And even if your doctor assures you that you don’t need a prior authorization letter, Kelmar recommends that you call your insurance company to double check. That call alone could save you tens of thousands of dollars.

Know the law

An expansive federal reform called the No Surprises Act went into effect at the beginning of . The legislation is designed to prevent consumers insured by private companies from receiving surprise medical bills from out-of-network providers. For instance, the law would protect you from a massive bill if the anesthesiologist who assisted with your hip replacement wasn’t covered by your insurance even though the surgeon and hospital were both in-network. Already, the law is estimated to have shielded Americans from roughly 1 million surprise bills per month since it went into effect.

The rules apply to emergency room care, plus care at in-network facilities and air ambulance transportation. There’s also a long list of exceptions, including regular ground ambulances and care received at facilities other than emergency rooms, in-network hospitals and ambulatory surgery centers. You’re also still responsible for all your regular in-network costs.

Get a cost estimate

If you won’t be using insurance for a medical procedure, the No Surprises Act requires your doctor or hospital to provide a “good faith estimate” of the cost of the treatment. If your bill ends up being $400 or more higher than the estimate, you’ll be able to dispute it.

Getting a cost estimate is a good idea even if you’re planning on using insurance for a procedure or hospital stay. If your hospital can’t provide one, resources like Healthcare Bluebook, Fair Health, Guroo and others can help you compare costs for different procedures so you know what to expect.

Remember the 'little' things

The cost of your treatment isn’t the only hospital expense you’ll need to plan for. Will you need to pay for parking or transportation? Childcare or a dog sitter? Will a caregiver need a hotel room nearby, or will they be buying meals from the hospital cafeteria? Will you need to take time off work? All those extra costs can add up quickly — so make sure you factor them into your budget.

During your stay

Bring an advocate with you

It’s always helpful to have backup, especially during a stressful situation like a hospital stay. Consider bringing a companion with you who can help with the logistics so you can focus on your well-being. Some hospitals also have staff — like care coordinators, patient navigators and social workers — who are experts in helping patients navigate the hospital system.

Your friend or advocate can take notes about the care you receive and keep track of medication and provider schedules. They can also spot any mistakes before they happen and make sure you have everything you need to make your visit as smooth — and speedy — as possible.

Ask questions

Hospitals can be hectic, and providers can make mistakes. That’s why it’s important to stay engaged with your care and ask questions when necessary. The answers could make a big difference in your overall health and to your final bill.

Is the specialist at your door part of your insurance network? Is that daily blood test really necessary? Could you spend less by switching to a shared room? Is that unfamiliar pill the correct medication? A companion can help you with this, too.

After your stay

Ask for an itemized bill

Make sure to check your bill for accuracy when you receive it. If the bill you receive isn’t itemized, ask for a version that breaks down the charges in detail. This will help you compare the charges with your insurance plan’s explanation of benefits and spot mistakes. Did the hospital charge you for medication you brought with you? Did they charge you for the correct number of nights?

And don’t be surprised if you receive a series of bills over time. Depending on the facility, different providers (like the surgeon, anesthesiologist and others) might send different bills at different times. Kelmar says it’s common for patients to not know what they owe for a couple of months after a hospital visit.

Try to negotiate

If your bill is more than you can pay when it arrives, it’s always a good idea to get in touch with the hospital’s billing department. “Most of the time, you can at least negotiate [the amount] down if you get a big bill,” Donovan says. If the hospital won’t negotiate on price, you have other options. Can they put you on a monthly payment plan? Will they give you a discount for paying in cash? Do you qualify for any assistance?

“Explain your financial situation,” Kelmar says. “Tell them what you can manage and work with them. It's always worth it to do it.”

Avoid credit card payments

If you can’t afford to pay what you owe in full, be cautious about putting medical debt on a credit card — especially if you have any doubts that you’ll be able to pay the balance off right away. “A credit card interest rate is very, very high,” Kelmar warns. If you can, she recommends working out a payment plan directly with the hospital instead. You’ll get a better interest rate and you could avoid late fees.

You’ll also preserve some flexibility when it comes to the final bill. “Once the provider is paid because you paid on your credit card,” Kelmar says, “there’s no more negotiating.”

For more hospital room doorinformation, please contact us. We will provide professional answers.

Keep up with your annual appointments

If you can access care like annual physicals, dentist appointments and other preventative screenings without breaking the bank, it’s never a bad idea. Insurance plans generally cover these, and you can also take advantage of resources like free clinics if you don’t have insurance. Staying on top of your health before problems arise is the best way to avoid complications and costly hospital stays down the road.

“It's the prevention that keeps you healthier,” Kelmar says, “and keeps those costs from going way up.”

More from Money:

The Best Hospitals in America Right Now

Does Medicare Pay for Hospice?

It’s an important time to re-examine your medical equipment storage. Amidst a need for additional patient rooms and beds are rising real estate costs (hospitals account for over $1 trillion1 in owned property), an increased need for secure storage and storage requests that are unique to the healthcare industry.

We’ll take you through three things that will help you make responsible purchasing decisions, which then helps to lower costs; maximize space; remain compliant & keep items secure.

Learn more with our mobile storage buyer’s guide »

1.0 Space

A recent survey in the Health Facilities Management Magazine talks about the increased importance of patient satisfaction including converting semi-private rooms to private rooms (66% of respondents) and increasing the size of patient rooms (49% of respondents)2.

For this to be a reality, additional space is needed and there are only two ways to gain that space. New construction (costs average around $400/sq. ft.) or being smarter about how to utilize your current space.

Below are a few thoughts to help with utilizing your current space:

a. Compact mobile shelving units allow all supplies to be stored in one central location.

b. A mobile shelving install doubles space by eliminating aisles and compacting cabinets or shelving into a much smaller amount of space.

c. Reduce the distance between items3. A centralized storage area utilizing mobile shelving reduces the time it takes to retrieve an item in an emergency and limits the amount of times an item gets re-ordered because it can’t be found.

2.0 Security

In a hospital, pharmaceuticals and medical equipment need to be kept secure. In most organizations that means locked and only available to authorized healthcare professionals. Although many use a locking storage cabinet, there are several other options available for secure storage.

These options include:

a. Rolling security doors for both static and high-density shelving

— Rollok and tambour doors make any existing mobile storage unit completely secure and compliant
— Includes a keyed lock to secure your collections
— Optional extenders to allow for protruding items of large sizes and shapes

b. Overhead caging and locks

— Security components are easily installed across the aisle, on shelving fronts, and on end panels
— Metal caging helps prevent access to stored materials from above and between aisles
— Locking aisles prevent frontal access to stored materials

While deciding the best secure storage options for your hospital, it is wise to consider additional assets that should be secured in some fashion including linens, scrubs, gowns and sanitation supplies. See the image below for an example of a hospital using Rollok doors on mobile storage for their linens.

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3.0 Unique Storage Needs

There is not one solution that is right for every item that needs to be stored in a hospital. More than any other industry, hospitals have a number of unique items that need to be stored, secured and easy to access.

We have a few tips to help you overcome these unique needs:

a. Use of a mobile system allows for the accommodation of a wide variety of items that may be found in a hospital. This may include: archived records, radiology films, multi-media library resources, pharmaceuticals, medical supplies, samples, linens and laundry, personal effects, sterile materials, freezer storage and more.

b. Remove items from boxes and store in clear containers4 so you can see exactly what you’re looking for. This is especially important in locked shelving units when supplies need to be accessed quickly.

c. Don’t be afraid to contact an expert about creating a custom storage solution.  One TAB partner had a unique storage challenge (image below). The pharmacy area in the hospital needed an efficient storage solution for medicine and a variety of other items including IV bags, catheter tubes and different medicines in individual dosages.

— The solution used was TAB’s lateral mobile system with a variety of plastic bins hung on peg boards. The variety of different sized bins/flat shelves and hooks provided the ability to store a variety of sizes/types of products. Color coding the bins helped with dosage recognition.

Next Steps:

— Learn more about our storage options for hospitals and other healthcare facilities

— Download our mobile storage buyer’s guide

— Read our previous blog post on healthcare information management and how to protect paper medical records 

—Contact an expert at TAB and let them know your issue or request a quote.

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